Job Design and Role Descriptions
Job Design and Role Descriptions Toolkit for Leaders
Your Maturity Check
You don’t need a full audit — use this job description governance maturity checklist to quickly see whether your job descriptions exist, are up to date, and if responsibilities and competencies are clear enough to support real work.
This job description governance maturity checklist helps HR leaders and managers identify gaps, prioritise updates, and integrate roles and competencies into operational processes.
Job Design and Role Descriptions
Job Design and Role Descriptions Toolkit for Leaders
Your Maturity Check
You don’t need a full audit — use this job description governance maturity checklist to quickly see whether your job descriptions exist, are up to date, and if responsibilities and competencies are clear enough to support real work.
This job description governance maturity checklist helps HR leaders and managers identify gaps, prioritise updates, and integrate roles and competencies into operational processes.
Quick check
Use this job description governance maturity checklist to score your organisation’s current role clarity and process integration.
- 1. We have job descriptions for (almost) all roles.
- 2. Our job descriptions are up to date (reviewed within the last 6–12 months).
- 3. Job descriptions include the typical core elements (objectives, key responsibilities, performance indicators, requirements, incl. competencies).
- 4. We have standardised templates (so roles are comparable across units).
- 5. Competencies are clearly defined and used (not just tasks)
- 6. We use a competency dictionary and role profiles (shared language).
- 7. We have done job–person–competency mapping (at least for critical roles).
- 8. Roles are transparent: decision rights, interfaces, and collaboration expectations are clear.
- 9. Job/role logic is integrated into hiring, learning, and performance processes.
- 10. We have a clear governance rhythm (e.g., quarterly updates + version control).
Interpreting your score with the Job Description Governance Maturity Checklist
0–3 
→
Foundational gaps: start with templates + critical roles.
4-7
→
Build maturity: add competency dictionary + mapping + governance.
8-10
→
Optimise: skills-first role mobility, analytics, AI-supported updates.
Explore the next part of the Toolkit:
Business Impact
Drive efficiency, engagement, and retention with competency-based job design for role clarity in your organisation.
See next part
The framework
Build clarity, mobility, and efficiency with a job architecture and role design framework for your...
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Your Maturity Check
Use this job description governance maturity checklist to assess role clarity, competencies, and HR integration...
See next part
Implementation Playbook
Step-by-step job design implementation guide for HR teams to clarify roles, update competencies, and embed...
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Evidence & Resources
Discover role clarity evidence: tools, templates, and models to design clear roles, build competency dictionaries,...
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